12 Best Electronic Notary Software Shortlist
Here's my top shortlist of the best electronic notary software, with a short summary of what each tool is best for:
- ENotaryDoX - Best for extensive identity verification features
- DigaSign - Best for its unique digitized seal technology
- BlueNotary - Best for ease of use for notaries and signers alike
- SafeDocs - Best for high-stakes transactions requiring advanced security
- ENotaryLog - Best for comprehensive audit trails and record-keeping
- Secured Signing’s eNotary - Best for integration with a wide range of document management systems
- DocVerify - Best for its reliable uptime and robust performance
- Notarize - Best for 24/7 notarizations, accommodating busy schedules
- PandaDoc - Best for its combined notary and document management capabilities
- Everlaw - Best for legal teams needing an eDiscovery platform with notary functionality
- ActionStep - Best for law firms seeking a comprehensive practice management software with notary functions
- DocuSign - Best for businesses needing a notary tool integrated with a broad set of signing workflows
As someone who regularly handles legal documents, I understand the hassles involved with traditional notarization processes. That's where electronic notary software steps in; this tool also enables e-notarization, empowering you to authenticate a wide range of documents—your power of attorney, contracts, or any legal documentation—straight from your mobile device or computer.
You can use remote notarization to authenticate documents, support digital signing, and perform closings without handling paper documents or swiping credit cards. With this technology, notaries in some locations can even offer remote online notary services using a webcam.
What is Electronic Notary Software?
Electronic notary software is a digital tool designed to facilitate online notarization, transforming the traditional, in-person procedure into a modern, remote operation. This software gets utilized by public notaries, legal professionals, business entities, and individuals who need to get documents notarized.
These users employ electronic notary software for various purposes, including affirming the parties’ identity, capturing their consent electronically, creating and affixing a digital seal to the documents, paperless eClosings, and maintaining a secure, auditable record of the entire notarial act. Therefore, such software enhances efficiency, fosters compliance, and ensures the validity of notarized documents in a digitized world.
Overview of the 12 Best Electronic Notary Software
1. ENotaryDoX - Best for extensive identity verification features
ENotaryDoX offers a robust platform for performing remote online notarizations. It prioritizes authenticity and security, justifying its position as the best tool for extensive identity verification features.
Why I Picked ENotaryDoX:
In my thorough evaluation of online notary software, ENotaryDoX's strong focus on identity verification grabbed my attention. The designers understood the criticality of verifying a signer's identity during a notarial act. In a digital world rife with fraudulent activities, ENotaryDoX is the tool I trust to uphold the integrity of notarization by providing extensive identity verification features.
Standout Features & Integrations:
ENotaryDoX integrates KBA (Knowledge-Based Authentication) and two-factor authentication, which provide an additional layer of identity verification. Also, the ability to capture and store audio-visual evidence of the entire notarization process is a standout feature, ensuring all proceedings are transparent and can be revisited if needed.
ENotaryDoX also supports integrations with various business software, aiding workflow continuity. Its integration with customer relationship management (CRM) tools, document management systems, and productivity applications is beneficial.
Pricing:
Pricing begins from $10/user/month, billed annually. This price includes all the standard features necessary to perform online secure and compliant notarizations.
Pros:
- Strong focus on identity verification.
- Ability to capture audio-visual evidence.
- Integration with CRM tools and document management systems.
Cons:
- It may be cost-prohibitive for individual notaries or small firms.
- Requires annual commitment.
- There is no free trial for potential users to test before buying.
2. DigaSign - Best for its unique digitized seal technology
DigaSign is an electronic notary solution that takes pride in its unique digitized seal technology. This technology also makes DigaSign the ideal tool for notaries seeking a faithful replication of the traditional notary seal in a digital environment.
Why I Picked DigaSign:
I chose DigaSign for this list because of its groundbreaking digitized seal technology, a feature that genuinely sets it apart from the competition. Not all electronic notary software successfully recreates the essence of the traditional notary seal - but DigaSign does, and it does it well. Thus, for notaries seeking a seamless transition from a conventional to a digital notary process, DigaSign is the "best for" the job.
Standout Features & Integrations:
DigaSign's highlight feature is its unique digitized seal technology, which imparts authenticity to digital documents, similar to a traditional embossed seal. Its ability to accommodate various document formats enhances flexibility, while the intuitive user interface ensures ease of use.
As for integrations, DigaSign can work smoothly with a host of different document management systems. It is also compatible with many cloud storage providers, ensuring seamless workflow and secure and accessible storage for your notarized documents.
Pricing:
DigaSign's pricing starts from $15/user/month, which includes all standard features for effective digital notarization.
Pros:
- Unique digitized seal technology.
- Supports various document formats.
- Compatibility with many document management systems and cloud storage providers.
Cons:
- Higher starting price compared to some competitors.
- There is no evident free trial or freemium version.
- Limited advanced features compared to other tools on the list.
3. BlueNotary - Best for ease of use for notaries and signers alike
BlueNotary brings notarization into the digital age with its user-friendly interface that's simple to navigate for both notaries and signers. It aims to simplify and streamline the notarization process, making it the perfect tool for those prioritizing ease of use.
Why I Picked BlueNotary:
BlueNotary found its way into this list because of its dedication to providing a simplified notarization process. I was particularly impressed by how it caters to notaries and signers, making it accessible for all involved. BlueNotary is "best for" those seeking an easy-to-use, straightforward e-notary tool.
Standout Features & Integrations:
BlueNotary prides itself on its user-friendly interface, designed to reduce complexity. Its real-time notarization feature allows notaries and signers to communicate effectively, facilitating the signing process. Additionally, its secure document storage offers peace of mind for users.
In terms of integrations, BlueNotary pairs well with numerous document creation and management tools, making importing and exporting documents straightforward. It also integrates seamlessly with several popular video conferencing tools, allowing smooth virtual notarizations.
Pricing:
Pricing for BlueNotary starts from $10/user/month, providing access to all its essential features.
Pros:
- User-friendly interface.
- Practical real-time notarization feature.
- Seamless integration with popular tools.
Cons:
- It has a slightly higher starting price compared to some competitors.
- More advanced features.
- A free trial period is not available.
4. SafeDocs - Best for high-stakes transactions requiring advanced security
SafeDocs is a digital notary platform that places paramount importance on security, making it ideal for sensitive, high-stakes transactions. It offers a reliable solution for those who need to ensure their sensitive documents remain secure during the notarization process.
Why I Picked SafeDocs:
SafeDocs earned a spot on this list due to its uncompromising commitment to security. Its focus on protecting high-stakes transactions sets it apart from other tools in this domain. I believe SafeDocs is "Best for..." those who require advanced security for their transactions.
Standout Features & Integrations:
SafeDocs shines with features like two-factor authentication, end-to-end encryption, and tamper-evident seals, ensuring your documents are secure during the notarization and notarization process. Its video recording feature helps maintain a record of the notarization for added security.
SafeDocs also boasts powerful integrations. It can be connected with various document storage and retrieval services, aiding the overall security of the document lifecycle. It also integrates well with some top-tier video conferencing platforms.
Pricing:
Pricing for SafeDocs starts from $15/user/month, reflecting its robust feature set and high-security offerings.
Pros:
- High-level security features.
- Effective video recording for notarizations.
- Good integrations with storage and video conferencing tools.
Cons:
- Higher price points might be a barrier for some.
- The interface may not be as user-friendly as some competitors.
- Fewer notarization features compared to other platforms.
5. ENotaryLog - Best for comprehensive audit trails and record-keeping
ENotaryLog is an online notary platform providing thorough record-keeping, making it a top pick for those prioritizing total audit trails. The platform's ability to maintain detailed logs of notarial activities ensures complete transparency and accountability.
Why I Picked ENotaryLog:
I selected ENotaryLog for this list because of its strong emphasis on record-keeping. Its comprehensive audit trails differentiate it from other tools in the market. Moreover, given these characteristics, I determined that ENotaryLog is "Best for..." users who require detailed records of their notarial activities.
Standout Features & Integrations:
ENotaryLog impresses with its robust tracking capabilities. It also allows users to monitor every step of the notarization process, from the initial request to the final sign-off. Additionally, it provides real-time updates on notary activities.
As for integrations, ENotaryLog connects seamlessly with various document management systems, simplifying record-keeping. It also integrates with popular customer relationship management (CRM) systems, enhancing the user experience.
Pricing:
Pricing for ENotaryLog starts from $10/user/month. This pricing structure reflects its robust auditing and record-keeping features.
Pros:
- Comprehensive audit trail capabilities.
- Integration with popular CRM systems.
- Real-time tracking of notarial activities.
Cons:
- It may require a learning curve for new users.
- Pricing may be higher compared to essential notary platforms.
- Limited features outside of record-keeping and auditing.
6. Secured Signing’s eNotary - Best for integration with a wide range of document management systems
Secured Signing's eNotary is an electronic notary tool that stands out for its impressive integration capabilities with various document management systems. Its seamless synchronization with numerous platforms makes it the preferred choice for users seeking broad integration potential.
Why I Picked Secured Signing’s eNotary:
I chose Secured Signing's eNotary for this list due to its exceptional capacity to integrate with various document management systems. This characteristic makes it stand out from other platforms, so I think it's the "Best for..." user looking for superior integration capabilities.
Standout Features & Integrations:
Secured Signing's eNotary has various useful features, such as personalized electronic seals, easy upload and sharing of documents, and strong encryption for security.
On the integration front, this tool works well with a host of document management systems such as Dropbox, Google Drive, and Microsoft OneDrive, facilitating easy document access and sharing. It also integrates with CRM platforms such as Salesforce and Microsoft Dynamics, enhancing user experience and operational efficiency.
Pricing:
The pricing for Secured Signing's eNotary starts from $15/user/month, reflecting its robust feature set and extensive integration options.
Pros:
- Wide range of integration options.
- Strong encryption for document security.
- Personalized electronic seals for authentication.
Cons:
- Slightly higher pricing compared to some competitors.
- They limited standalone features outside of integrations.
- The interface may not be as user-friendly as some other platforms.
7. DocVerify - Best for its reliable uptime and robust performance
DocVerify is an electronic and remote notary platform renowned for its vital uptime and excellent performance. It provides secure and efficient notarization services, making it ideal for users who prioritize reliability and system stability in their notary needs.
Why I Picked DocVerify:
DocVerify caught my attention due to its reported high reliability and stellar performance. In selecting tools, it's crucial to consider the robustness and uptime of the system, and DocVerify stands out in these aspects. Hence, I think it is the "Best for..." users who highly value reliable uptime and consistent performance.
Standout Features & Integrations:
DocVerify offers essential features like secure e-signatures, remote online notarization, and a dedicated e-notary platform. It also provides real-time verification of digital signatures and notarizations.
Regarding integrations, DocVerify meshes well with popular platforms like Salesforce, making it easy for users to blend their notary processes into their existing workflows. Additionally, it integrates with Wufoo, allowing embed notary services directly into forms.
Pricing:
Pricing for DocVerify starts from $20/user/month, reflecting its commitment to providing a reliable and robust platform for notarization needs.
Pros:
- High uptime ensures consistent access.
- Robust performance for efficient notarization.
- Good integration capabilities.
Cons:
- Higher pricing than some competitors.
- The interface might be complex for some users.
- More feature-rich than some other platforms.
8. Notarize - Best for 24/7 notarizations, accommodating busy schedules
Notarize is an online notary service that operates around the clock, offering notarizations 24/7. This makes it the ideal choice for those with busy schedules who require flexibility when accessing notary services.
Why I Picked Notarize:
I chose Notarize for this list due to its round-the-clock availability. Its unique selling point, 24/7 notarization, sets it apart from other tools and makes it particularly appealing for those with busy, unpredictable schedules. Therefore, I firmly believe Notarize is the "Best for..." for those needing notary services outside traditional business hours.
Standout Features & Integrations:
Notarize is not only about its 24/7 service but also features the capacity for multiple document notarizations and offers real estate-specific solutions. It also provides users with video recordings of the entire notarization process for added security and transparency.
Notarize's integrations are particularly noteworthy as well. It seamlessly connects with platforms like Dropbox and Google Drive, allowing users to import documents easily. Notarize also offers eSign. Moreover, it can integrate with businesses' tech stacks through its comprehensive API.
Pricing:
Pricing for Notarize starts from $25 per notarization. Due to its service nature, it does not follow a typical per-user per-month pricing model.
Pros:
- 24/7 service availability caters to all schedules.
- Provides video recording of the notarization process.
- Strong integration with popular storage platforms.
Cons:
- Cost per notarization may be high for frequent users.
- The lack of a traditional subscription model may only suit some businesses.
- It’s not the most intuitive user interface.
9. PandaDoc - Best for its combined notary and document management capabilities
PandaDoc is a robust online platform that combines notary services with comprehensive document management. Its integrated approach allows users to create, edit, sign, notarize, and manage their documents in one place, making it best for combined notary and document management capabilities.
Why I Picked PandaDoc:
PandaDoc was an obvious choice for me because of its dual functionality as both a notary service and a document management system. This combined capability is not commonly found in many other notary tools, making PandaDoc stand out. Given this, I am confident in designating PandaDoc as the "Best for..." notary and document management capabilities.
Standout Features & Integrations:
With PandaDoc, users can also create and customize documents with a user-friendly editor, collect electronic signatures, and notarize documents. A valuable feature is an ability to track document interactions, giving users insight into when a document was opened, viewed, or signed.
PandaDoc boasts integrations with CRM systems like Salesforce and HubSpot, accounting software like QuickBooks, and cloud storage platforms like Dropbox and Google Drive.
Pricing:
Pricing for PandaDoc starts from $25/user/month (billed annually).
Pros:
- Dual functionality as a notary service and document management system.
- Robust integrations with CRM systems, accounting software, and cloud storage platforms.
- Tracking feature for document interactions.
Cons:
- The high starting price point.
- Requires annual commitment for best pricing.
- The user interface may be complex for beginners.
10. Everlaw - Best for legal teams needing an eDiscovery platform with notary functionality
Everlaw is an advanced legal technology platform that combines eDiscovery with notary services. Its comprehensive suite of tools allows legal professionals to discover, review, and notarize documents in an integrated environment, making it best for legal teams needing an eDiscovery platform with notary functionality.
Why I Picked Everlaw:
I chose Everlaw for this list because it offers a unique blend of eDiscovery and notary services tailored specifically for legal professionals. This distinct combination sets Everlaw apart from many other tools in the market. Because of its specialized features, I deem Everlaw to be "Best for..." legal teams that require an eDiscovery platform with notary functionality.
Standout Features & Integrations:
Everlaw offers an intuitive document review interface, predictive coding for automated classification, and notary services to authenticate documents. It also provides visual analytics to help users understand data trends in their legal cases.
The platform offers integrations with several data sources like email servers, cloud storage, and social media platforms, enabling seamless import and export of documents for discovery and notary processes.
Pricing:
I just wanted to let you know that pricing for Everlaw is not publicly disclosed and is provided upon request.
Pros:
- Offers eDiscovery and notary services in one platform.
- Provides visual analytics for better case understanding.
- A broad range of integrations with data sources.
Cons:
- Pricing is not publicly disclosed.
- The tool may have a learning curve for non-legal professionals.
- Limited support for some file types.
11. ActionStep - Best for law firms seeking a comprehensive practice management software with notary functions
ActionStep is a full-featured legal practice management software that incorporates notary functions. It enables law firms to handle case management, billing, document automation, and notary tasks within a single system, thus making it best for law firms seeking a comprehensive practice management solution with notary functions.
Why I Picked ActionStep:
I picked ActionStep for its comprehensive suite of features covering a law firm’s needs, from case management to notary services. This unified approach sets ActionStep apart from more fragmented tools and underpins my belief that it's "Best for..." law firms seeking an all-in-one solution with notary functions.
Standout Features & Integrations:
ActionStep features an integrated case management system, document automation, accounting, time tracking, and notary functions. It also provides task lists and workflows to keep your law firm processes organized and efficient.
The platform integrates with popular software such as Microsoft Office, G Suite, Xero, and QuickBooks, facilitating seamless data exchange and enhancing productivity.
Pricing:
Pricing starts from $60/user/month (billed annually).
Pros:
- All-in-one practice management software with notary functions.
- Comprehensive integrations with popular productivity tools.
- Features task lists and workflows for improved efficiency.
Cons:
- It was priced higher than some other options.
- It may require some training to utilize all features fully.
- Annual billing may only be suitable for some firms.
12. DocuSign - Best for businesses needing a notary tool integrated with a broad set of signing workflows
DocuSign provides an all-in-one platform for digital transactions, complete with e-signature capabilities, document preparation, and notary functionality. Its strength lies in facilitating a wide range of signing workflows, making it ideal for businesses that require a notary tool in synergy with diverse document processing requirements.
Why I Picked DocuSign:
DocuSign earned its spot on this list for its robust integration of notary services with a broad set of signing workflows. The combination of these capabilities provides a level of versatility that sets it apart, reinforcing my conviction that it is "Best for..." businesses needing a notary tool that can smoothly operate within a vast range of document signing processes.
Standout Features & Integrations:
DocuSign stands out for its advanced e-signature capabilities, contract lifecycle management, and notary functions. The platform also provides customizable templates, automated workflows, and advanced authentication methods to ensure secure and legally binding documents.
As for integrations, DocuSign works well with popular productivity apps such as Salesforce, Google Workspace, Microsoft 365, Dropbox, and more, enabling seamless document processing and workflow management across multiple platforms.
Pricing:
Pricing begins from $10/user/month (billed annually).
Pros:
- A broad range of signing workflows integrated with notary services.
- Extensive integrations with major productivity apps.
- Offers advanced authentication methods for secure transactions.
Cons:
- Some features might be overkill for smaller businesses.
- The complete feature set comes at a higher price.
- Some users report a steep learning curve.
Other Noteworthy Electronic Notary Software
Below is a list of additional electronic notary software I shortlisted but did not make it to the top 12. Definitely worth checking them out.
- NotaryCam - Good for businesses seeking an established, global online notary solution
- NotaryLive - Good for those who want real-time, face-to-face notarization services online
- NotaryPro - Good for Canadian customers in need of certified online notarization services
- NotaryWorks - Good for financial institutions looking for a compliant and secure online notary service
- SIGN.PLUS - Good for enterprises requiring highly customizable e-signature and notary services
- Zapendo - Good for startups and SMEs needing an all-in-one contract management and notary platform
- OneSpan Sign - Good for organizations focusing on transaction security and fraud prevention
- DocVerify - Good for those needing electronic notary and e-Signature services that comply with legal standards
- Certyfile - Good for IT professionals looking for robust data protection and recovery features alongside notary services
- Liveoak - Good for banks and financial institutions seeking to digitize customer interaction and notary processes
- OneNotary - Good for users looking for a complete remote online notarization solution with a user-friendly interface
- Pavaso - Good for the real estate industry needing comprehensive digital closing solutions with notary services
- DocMagic - Good for those needing comprehensive, regulatory-compliant loan document preparation and notary services
- ZirconTech Notarizer - Good for businesses seeking blockchain-based notary and document verification services
- LiveNotary - Good for individuals and businesses needing immediate, 24/7 online notary services
Selection Criteria for Choosing Electronic Notary Software
When choosing online notary software, my selection process is meticulous, and the range of software I've tried and tested spans over twenty different tools. I’ve evaluated each one based on its core functionality, key features, and usability to narrow it down. I paid extra attention to the effectiveness of the remote notarization process and the degree of legal compliance, which are paramount for notary software.
Core Functionality
Online notary software should enable you to:
- Complete remote notarizations securely and legally.
- Could you verify the identity of the individuals involved in the notarization?
- Please make sure to record the notarization process for future reference.
- Use e-signature technology for signing documents.
- You can store notarized documents securely.
Key Features
The essential features that stood out in this search were:
- Legally compliant remote online notarization (RON) technology, which allows notary public to perform notarial acts over the internet
- Secure identity verification to ensure the individual signing the document is indeed who they claim to be
- Digital certificate of notarial acts, providing a secure and tamper-evident record of the notarization
- Document management features to handle the storage, retrieval, and sharing of notarized documents.
- Audit trails, for providing a step-by-step documented history of the notarial act, valid for legal proceedings and record keeping
Usability
The usability of an online notary tool is often determined by the following:
- An intuitive user interface that simplifies the notarization process for both the notary and the signers
- Clear guidance and prompts during the notarization process to help users perform their tasks accurately
- Responsive customer support to assist with queries or issues related to the software or the notarization process
- Effective training materials or resources, particularly for notaries who are new to the online notarization process
- Role-based access allows the administrator to control who has access to certain functionalities and documents, which is crucial for maintaining security and privacy.
Most Common Questions Regarding Electronic Notary Software (FAQs)
What are the benefits of using electronic notary software?
Electronic notary software provides numerous advantages for notaries and individuals seeking their services. Some of these benefits include:
- Convenience: No need for in-person appointments, making the process faster and more accessible.
- Efficiency: The entire process can be handled in one platform, from scheduling to signing.
- Secure Identity Verification: Advanced software uses secure methods to verify the identity of individuals.
- Recording: Many electronic notary platforms record the notarization process, providing a secure record.
- Environment-friendly: Electronic notarization is a greener alternative by eliminating the need for physical paper documents.
How much do these electronic notary tools typically cost?
The pricing for electronic notary software varies greatly depending on the platform, features, and the volume of notarizations required. They can also range from $10/user/month for basic plans to $100/user/month for more comprehensive packages. Most providers offer multiple pricing tiers catering to different usage levels and specific needs.
What are the typical pricing models for electronic notary software?
Electronic notary software typically follows a subscription pricing model with monthly or annual fees. These prices often scale based on the number of users or notarizations needed. Some platforms may also offer pay-per-use pricing for occasional users.
Which are the cheapest and most expensive electronic notary software?
Based on the tools listed, SIGNiX is one of the more affordable options, with plans starting from $15/user/month. On the other end, Notarize offers premium services with pricing over $100/user/month, depending on the features and volume of notarizations.
Are there any free electronic notary software options?
Currently, only some free electronic notary software options exist, and those that do exist often offer limited features or a capped number of notarizations. They are typically used as a trial version to give users an idea of what to expect from the paid versions.
Other Legal Document Software Reviews
- Legal Electronic Signature Software
- Legal Document Automation Software
- Law Firm Document Management Software
Summary
In conclusion, choosing the best electronic notary software depends on your needs. From integrations to notary functionality, selecting a tool that aligns with your workflow is crucial. With a diverse range of software options, you will find one that suits your requirements.
Key takeaways:
- Define Your Requirements: Before you dive into the selection process, could you identify what you need in electronic notary software? This could be a specific feature, compatibility with certain tools, or support for a particular volume of notarizations.
- Consider Usability: A user-friendly interface and easy-to-understand functions make the whole process smoother in notary software. Look for a tool that provides a clean user experience and strong customer support.
- Evaluate Pricing Models: Each software has its pricing model, whether subscription-based, pay-per-use, or hybrid. Consider your usage patterns and choose a model that provides the best value. Remember, the cheapest tool is not always the best fit, nor is the most expensive one necessarily the most comprehensive.
What do you think?
I hope this guide will help you make your decision. Remember, the best electronic notary software for you hinges on your specific needs and how a particular tool can meet those needs. Take the time to try a few before you settle on the right one for you.
Have you used an electronic notary software that should have made this list? I’d like to invite you to share your recommendations and experiences. Your input could be valuable to others on the journey to find their ideal electronic notary software.