13 Best Legal Billing Software Reviewed for 2024
10 Best Legal Billing Software Shortlist
Here's my pick of the 10 best software from the 13 tools reviewed.
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We all know the headaches legal billing can bring. From timekeeping, tracking billable hours, financial reporting, bookkeeping, managing expenses, IOLTA accounts, LEDES billing, UTBMS classification, generating invoices, credit card payments, accounts receivable and staying on top of those ever-growing overdue payments—it can feel like navigating a minefield. Legal billing software can diffuse those mines.
Legal billing software can automate and streamline your billing process, improving accuracy and save your valuable time. The benefits? Efficiency, accuracy, and peace of mind.
In this article I explore the best legal billing tools, evaluate what they do well and where they struggle, in order to help find the one that suits your firm perfectly.
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What Is Legal Billing Software?
Legal billing software is a tool designed to help law firms and legal professionals manage their billing and invoicing processes. This software automates time tracking, generates invoices, and handles payment processing. It also provides features for expense tracking, client management, and financial reporting. By using legal billing software, firms can improve accuracy, streamline operations, and ensure timely payments, ultimately enhancing efficiency and client satisfaction.
Best Legal Billing Software Summary
| Tools | Price | |
|---|---|---|
| Managed Bill Review (MBR) | Pricing upon request | Website |
| Filevine | Pricing upon request. | Website |
| MyCase | From $49/user/month (billed annually) | Website |
| Rocket Matter | From $65/user/month (billed annually) | Website |
| CosmoLex | From $79/user/month (billed annually). | Website |
| PracticePanther | From $39/user/month (billed annually) | Website |
| Bilr | From $27/user/month | Website |
| Clio Manage | From $39/user/month (billed annually) | Website |
| LawBillity | From $20/user/month (billed annually) | Website |
| Thomson Reuters eBillingHub | Pricing upon request | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareBest Legal Billing Software Reviews
Managed Bill Review (MBR) is a comprehensive spend management and analytics software designed specifically for legal departments. Developed by Mitratech, it leverages advanced technology, including machine learning and AI, combined with expert analysis to review and manage legal invoices.
Why I Picked Managed Bill Review:
I chose MBR for its advanced automation capabilities. By leveraging artificial intelligence and machine learning, MBR automates the invoice processing workflow, which eliminates the need for manual data entry and reduces the risk of errors. For example, its automation can identify errors and overcharges. MBR also provides detailed reporting and analytics, giving legal teams a clear picture of their spending patterns.
Standout features and integrations:
Key features include customizable reporting, real-time collaboration tools, automated invoice adjustments, fraud detection, and compliance monitoring.
Integrations include Mitratech's TeamConnect, Lawtrac, eCounsel, and other legal management software.
Pros and cons
Pros:
- Emphasis on compliance
- Advanced analytics for legal spend
- Automates the invoice processing workflow
Cons:
- Learning curve for new users
- Complex setup
Filevine
Best for its case management integration and document automation
Filevine is a comprehensive legal practice management software that combines robust case management with efficient billing capabilities. It shines in the realm of document automation and seamless case management integration, providing a holistic solution for your legal practice needs.
Why I Picked Filevine:
Filevine caught my attention due to its unique blend of case management and billing solutions, making it a well-rounded tool for modern law practices. The seamless case management integration and document automation are particularly noteworthy, positioning Filevine as a standout among competitors. These features lend a greater degree of organization, accuracy, and time-saving to legal processes.
Standout features and integrations:
Key features include it's case management system, allowing users to track case details, deadlines, and communicate effectively. It also offers document automation that can help in generating legal documents swiftly. Not to forget, Filevine has a robust reporting system, which can provide insights for informed decision-making.
Integrations include popular software like Quickbooks, Dropbox, and Google Drive, making data sharing and synchronization a breeze.
Pros and cons
Pros:
- Extensive integration capabilities with popular software
- Efficient document automation
- Integrated case management system
Cons:
- Some users may find customer support response times to be slow
- Can be overwhelming for first-time users due to multiple features
- Pricing information is not transparent
MyCase
Best for its client communication tools alongside billing functions
MyCase is a comprehensive, cloud-based legal practice management software that provides robust billing and client communication tools. It supports law firms by streamlining case management, document handling, and client communication, all while facilitating seamless billing processes. Its client communication tools are particularly effective, making it a standout choice for law firms that place high value on client interaction.
Why I Picked MyCase:
MyCase captured my attention due to its impressive balance of billing functions and client communication tools. After comparing it with several other options, I found that MyCase particularly stands out for its integrated client portal which enhances communication and collaboration with clients. This, coupled with its robust billing functions, leads me to believe that it is best suited for law firms looking to improve their client communication while maintaining efficient billing practices.
Standout features and integrations:
Key features include efficient case management, customizable invoicing, and payment processing features. However, its client portal steals the spotlight by allowing secure messaging, sharing of documents, and even online payment for clients.
Integrations include QuickBooks for synchronized invoicing and accounting, and also integrates with Dropbox and Google Calendar for seamless document management and scheduling.
Pros and cons
Pros:
- Useful integrations with QuickBooks, Dropbox, and Google Calendar
- Customizable invoicing and payment processing features
- Integrated client portal for effective communication and collaboration
Cons:
- Limited third-party integrations compared to some competitors
- Lack of a native document assembly feature
- Some users may find the user interface less intuitive
Best for combining billing with a comprehensive practice management suite
Rocket Matter is a top-notch legal billing software that doesn't stop at invoicing; it also includes a comprehensive practice management suite. It strives to cover all bases, ensuring your law practice operates as smoothly as possible.
Why I Picked Rocket Matter:
Rocket Matter caught my attention because it goes beyond being just a billing software—it offers a comprehensive practice management suite. This means that it not only streamlines billing but also aids in other crucial areas of legal practice, like case management, client communication, and document management. That's why I selected Rocket Matter for anyone seeking a tool that marries effective billing with a complete set of practice management tools.
Standout features and integrations:
Key features include efficient time and billing tracking, robust case management, calendar sync, and document management. Furthermore, it also provides built-in analytics for better decision-making.
Integrations include a broad range of software such as Office 365, Quickbooks, and LawPay.
Pros and cons
Pros:
- Built-in analytics for informed decision-making
- Smooth integration with popular legal software
- Offers a comprehensive practice management suite
Cons:
- Some users may find the setup process to be time-consuming
- The user interface could be more intuitive
- Higher starting price compared to some competitors
CosmoLex is a well-rounded legal billing software that's designed to address the specific needs of small to medium law firms. What sets it apart is its built-in accounting features that provide a comprehensive view of a firm's financial status.
Why I Picked CosmoLex:
I picked CosmoLex because of its all-inclusive design that specifically caters to smaller law firms. While many tools focus on billing, CosmoLex also offers accounting capabilities, which is a unique attribute that can greatly benefit smaller firms. I believe CosmoLex is best for smaller law firms, due to its combined billing and accounting offering that simplifies financial management.
Standout features & integrations:
Key features include time and expense tracking, invoicing, and built-in full legal accounting. It helps maintain trust accounting compliance effortlessly. The software also provides robust reporting for a detailed analysis of your firm’s financials.
Integrations include LawPay for easy payment processing and it also connects with QuickBooks for enhanced accounting capabilities.
Pros and cons
Pros:
- Powerful integration with LawPay and QuickBooks
- Built-in compliance features for trust accounting
- Combines billing with comprehensive accounting features
Cons:
- Setup and learning curve may take some time
- Some users might find the user interface a bit complex
- Pricing may be a bit high for solo practitioners
PracticePanther is a comprehensive legal practice management software designed with a user-friendly interface. It offers a broad suite of features including billing, time tracking, case management, and a client portal. It stands out as best for its intuitive interface and client portal, which enhances client engagement and fosters transparency.
Why I Picked PracticePanther:
I chose PracticePanther because of its excellent user experience and the impressive client portal feature. It's clear that significant thought has been put into its design, with a focus on simplicity and usability. Its user interface is intuitive, making it easy for users to navigate and access its wide range of functionalities. Moreover, its client portal stands out as it allows law firms to communicate, share files, and invoice clients securely, reinforcing my belief that it is best for its intuitive interface and client portal.
Standout features and integrations:
Key features include contact and case management, task and event tracking, time tracking, invoicing, and notably, a client portal. This client portal is a standout, allowing secure communication and document sharing with clients.
Integrations include other business software such as QuickBooks, Google Workspace, Dropbox, and Microsoft Office.
Pros and cons
Pros:
- Wide range of integrations
- Client portal for secure communication and document sharing
- User-friendly, intuitive interface
Cons:
- Customization options could be more extensive
- Advanced analytics may be lacking
- Higher cost compared to some other options
Bilr is an innovative legal billing software leveraging the power of artificial intelligence to enhance the accuracy of billing entries. It fundamentally transforms the way lawyers record their billable hours, promising more precise and efficient invoicing.
Why I Picked Bilr:
Bilr stands out due to its unique AI-powered capabilities. The AI aspect of Bilr significantly improves billing accuracy, helping to prevent any errors that may otherwise occur in manual entries. I chose Bilr as the top option for anyone seeking to boost the precision of their billing entries, thanks to its groundbreaking AI technology.
Standout features and integrations:
Key features include its AI-enhanced billing entries which increase billing efficiency and accuracy. It also offers legal services, time tracking, automatic invoice generation, and a user-friendly dashboard for an overview of billables.
Integrations include popular law practice management software and CRM platforms.
Pros and cons
Pros:
- Smooth integration with popular legal practice management software
- Easy-to-use dashboard for billable overview
- AI-enhanced billing accuracy
Cons:
- Mobile app could be improved for better on-the-go functionality
- Lacks advanced reporting features
- The AI feature might require a learning curve
Clio Manage is a robust, cloud-based legal practice management solution that caters to law firms of various sizes. It offers an array of features including case management, billing, and document management. It stands out for its extensive third-party integrations and flexibility, making it adaptable to the diverse needs of law firms.
Why I Picked Clio Manage:
In the realm of legal practice management solutions, Clio Manage has always stood out to me. I picked it due to its broad range of integrations with other popular tools and platforms, offering a flexibility that can accommodate the unique workflows of different law firms. Whether a firm is leveraging cloud storage, email platforms, or accounting software, Clio Manage integrates seamlessly, reinforcing my view that it is best for its extensive third-party integrations and flexibility.
Standout features and integrations:
Key features include task management, time tracking, billing, and secure messaging. Moreover, it offers a client portal for sharing updates and documents with clients.
Integrations include over 200 apps including Microsoft Office 365, Google Workspace, Dropbox, and QuickBooks, to name a few, offering the flexibility law firms need to maintain efficient operations.
Pros and cons
Pros:
- Client portal for secure communication and document sharing
- Highly flexible and adaptable to various workflows
- Extensive third-party integrations
Cons:
- Some useful features are only available in higher-priced plans
- Reporting features could be more robust
- Some users might find the interface a bit complex
LawBillity is a dynamic legal billing and time tracking software that aims to simplify and streamline the billing process for legal professionals. Its primary strength lies in its superior time tracking capabilities and impressive mobile access, making it an ideal solution for busy professionals on the go.
Why I Picked LawBillity:
I chose LawBillity for its superior time tracking functionalities and its mobile-friendly nature. The ability to accurately track time on the move sets it apart from the rest. Its mobile access feature makes it easy for users to record billable hours on the fly, making it the best fit for time tracking and increased billing accuracy.
Standout features and integrations:
Key features include detailed time tracking, expense tracking, and the ability to create professional invoices quickly. Additionally, it offers a mobile app for iOS and Android that allows time tracking and expense entry on the go.
Integrations include leading accounting software like QuickBooks, Xero, and more, enabling easy data synchronization and reducing manual data entry.
Pros and cons
Pros:
- Seamless integration with leading accounting software
- Robust mobile access for time and expense tracking
- Superior time tracking capabilities
Cons:
- Pricing could be steep for small firms when billed annually
- Lacks a built-in document management system
- The user interface may seem complex for beginners
Best for large law firms seeking enhanced billing compliance
Thomson Reuters eBillingHub is a well-established, streamlined eBilling solution developed specifically for law firms. It provides an efficient process to create, submit, adjust, and track bills electronically. Given its robust billing compliance capabilities, it is particularly suitable for larger law firms that need to manage complex client requirements.
Why I Picked Thomson Reuters eBillingHub:
I selected Thomson Reuters eBillingHub for its unparalleled reputation in the industry and its robust compliance features. When assessing various tools, it stood out for its detailed billing guidelines and the ability to manage complex and unique client requirements, thereby reducing errors and rejections. I believe it's best for large law firms seeking enhanced billing compliance due to these features and the smooth, error-free billing process it enables.
Standout features and integrations:
Key features include automatic compliance checks against client billing rules and real-time analytics to help manage and optimize the billing process. It also allows for electronic bill submission directly from a law firm’s existing billing system.
Integrations include many leading law practice management systems, making it convenient to streamline billing and management.
Pros and cons
Pros:
- Real-time analytics for billing process optimization
- Seamless integration with leading law practice management systems
- Robust billing compliance features
Cons:
- Limited customization compared to some other solutions
- May be too complex for smaller law firms
- Pricing information is not publicly available
Other Legal Billing Software Tools
Below is a list of additional legal billing software tool options that we shortlisted, but did not make it to the top 10. Definitely worth checking them out.
- Soluno
Best for its highly customizable billing features
- Smokeball
Good for its automatic time tracking capabilities
- CARET Legal (Zola Suite)
Good for its unified platform for case management and billing
Other Legal Software Reviews
Here are some other popular types of legal software you might be interested in.
Legal Billing Software Selection Criteria
Selecting Legal Billing Software involves evaluating functionality and meeting specific use cases that matter most to legal professionals. The criteria relate to specific software buyer needs, addressing pain points, and ensuring the software is used effectively for its intended purposes.
Having personally tried and researched these tools, I can provide insights into the essential features and user experience aspects that are critical for this type of software.
Core Functionality - 25% of total weighting score:
- Time tracking
- Invoice generation
- Expense tracking
- Payment processing
- Reporting and analytics
Additional Standout Features - 25% of total weighting score:
- Integration with other legal practice management tools
- 6-minute increment billing
- Customizable billing templates
- Automated payment reminders
- Mobile app accessibility
- Advanced security features
- Use of legal billing codes
Usability - 10% of total weighting score:
- Intuitive user interface
- Drag-and-drop functionality for scheduling
- Easy navigation and search capabilities
- Customizable dashboards
- Role-based access control
Onboarding - 10% of total weighting score:
- Availability of training videos
- Interactive product tours
- Chatbots for instant support
- Webinars for in-depth training
- Pre-built templates for quick setup
Customer Support - 10% of total weighting score:
- 24/7 customer service availability
- Multiple support channels (phone, email, chat)
- Dedicated account managers
- Comprehensive knowledge base
- Fast response times
Value For Money - 10% of total weighting score:
- Transparent pricing models
- Flexible subscription plans
- Free trial periods
- Discounts for long-term commitments
- Comprehensive feature sets at competitive prices
Customer Reviews - 10% of total weighting score:
- Overall satisfaction ratings
- Feedback on ease of use
- Comments on customer support quality
- Reviews on feature effectiveness
- Testimonials on value for money
Read more: Guide to becoming a legal billing specialist.
Trends For Legal Billing Software
The legal billing software landscape is evolving rapidly. This section explores the latest trends shaping the future of legal billing technology.
Automation
Automation in legal billing software is reducing manual time entry errors and saving valuable time for attorneys and staff. Automated time tracking systems, invoicing, and payment collection streamline operations and minimize the risk of human error. This trend is crucial as it allows law firms to allocate resources more effectively and focus on high-value legal services.
Mobile Capabilities
Modern legal billing software is increasingly equipped with mobile applications, allowing attorneys and clients to access billing information from their smartphones or tablets. This mobile functionality provides convenience and fosters greater transparency and collaboration between attorneys and clients. It is significant as it enables lawyers to stay productive even outside the office.
AI and Predictive Analytics
Artificial Intelligence (AI) and predictive analytics are being integrated into legal billing software to enhance decision-making and operational efficiency. AI can analyze vast amounts of data to provide insights and predict case outcomes, helping lawyers develop effective legal strategies. This trend is interesting as it leverages advanced technology to improve the accuracy and efficiency of legal billing processes.
Enhanced Client Payment Platforms
Client payment platforms within legal billing software are empowering clients to view invoices and make secure online payments. This transparency builds trust and reduces the likelihood of billing disputes. The trend is important as it enhances the client experience and ensures timely payments, improving cash flow for law firms.
The trends in legal billing software are centered around enhancing efficiency, flexibility, and client satisfaction through advanced technology.
You might also like: Real salary ranges for legal billing specialists, influenced by location, experience, and firm size.
Features Of Legal Billing Software
The legal billing software functionality includes features like time tracking, invoicing, and expense management, all designed to simplify the billing process. It helps in tracking billable hours, generating invoices, managing payments, and much more. Here are the most important features to look for in legal billing software:
- Automated Time Tracking: This feature allows you to track the time spent on each case accurately, ensuring that no billable hour is missed.
- Invoicing Assistance: The software should assist in creating, customizing, and automating invoices, making the billing process seamless.
- Detailed Reporting: Comprehensive reports with filters for time duration, clients, and projects help in understanding the business's financial health.
- Project Management: Online project planning and task allocation features help in managing the workflow and assigning tasks efficiently.
- Accounts Management: Managing accounts receivables and payables is crucial for maintaining a healthy cash flow.
- Customization: The ability to customize the software to meet specific business needs is essential for maximizing its utility.
- Client Management: Tools to manage client relationships, including transparent invoicing and multiple payment gateways, are vital.
- Mobile Access: The software should offer mobile access, allowing you to manage billing and payments on the go.
- Payment Reminders: Automated payment reminders help in reducing late payments and maintaining steady cash flow.
- Security: Ensuring the security of sensitive client and financial data is paramount.
These features collectively ensure that the legal billing software can handle the complexities of legal billing, making the process more efficient and accurate.
Benefits Of Legal Billing Software
Legal billing software offers numerous benefits for law firms, enhancing their efficiency and financial management. Here are the primary benefits:
- Increased Efficiency: Automating time tracking and invoicing reduces the time spent on administrative tasks, allowing more focus on client work.
- Accurate Billing: Ensures that all billable hours are tracked and billed accurately, reducing the chances of revenue loss.
- Improved Cash Flow: Features like automated payment reminders and multiple payment gateways help in maintaining a steady cash flow.
- Enhanced Client Management: Tools for managing client relationships and transparent invoicing improve client satisfaction and trust.
- Data Security: Ensures the security of sensitive client and financial data, protecting the firm from potential breaches.
These benefits make legal billing software an invaluable tool for law firms, helping them manage their billing processes more effectively and securely.
Costs And Pricing Of Legal Billing Software
Legal billing software plans vary widely in cost. Below is an estimate of average plans and costs.
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic time tracking, simple invoicing, limited client management, basic support |
| Personal Plan | $20 - $50 per month | Advanced time tracking, customizable invoicing, expense tracking, mobile access |
| Business Plan | $50 - $100 per month | Comprehensive client management, trust accounting, reporting, integrations |
| Enterprise Plan | $100+ per month | Full practice management, advanced analytics, custom features, priority support |
Legal Billing Software (FAQs)
Here are some commonly asked questions I wanted to address about legal billing processes and legal billing platforms.
Can legal billing software integrate with other legal practice management tools?
Yes, many legal billing software options can integrate with other legal practice management tools. This integration allows for a more cohesive and streamlined management of case details alongside financial activities. For example, software like Clio and MyCase offer integrations with various case management systems, document management tools, and accounting software like QuickBooks. This ensures that all aspects of your practice are connected and can work together seamlessly.
What are the recent advances in legal billing software?
The key advances in legal billing software include enhanced AI capabilities for predictive analytics, deeper integration with legal practice tools, improved user interfaces, and increased automation for time tracking and invoicing processes. These advancements help law firms streamline their billing processes, reduce manual errors, and improve overall efficiency.
How does legal billing software ensure data security?
Legal billing software ensures data security through several measures, including encryption, access controls, secure data storage, compliance with privacy regulations, and regular security audits. These features protect sensitive client information and ensure that your firm complies with industry standards and regulations. Additionally, many legal billing software providers offer data backups to prevent data loss in case of system failures.
Are there free versions of legal billing software available?
Yes, there are free versions of legal billing software available, although they may have limited features compared to paid versions. Free versions are often more suited for solo practitioners or small firms with simpler billing needs. For example, FreshBooks offers a Lite plan starting at $6 per month, which includes basic time tracking and invoicing features. However, for more advanced features and integrations, you may need to consider paid options.
Can legal billing software handle different billing arrangements?
Yes, legal billing software can handle different billing arrangements, such as hourly rates, flat fees, retainers, and contingency fees. This flexibility allows law firms to accommodate the diverse preferences of their clients and offer personalized billing options. For example, software like Bill4Time and MyCase offer customizable billing rates and the ability to manage various billing arrangements within the same platform.
Can I use legal billing software even if I'm a solo practitioner?
Absolutely. Many legal billing software options are scalable and can be just as beneficial for solo practitioners as they are for larger firms. They can help you track your time, generate invoices, manage client information, and keep track of important documents, all of which can save you valuable time and help you focus more on your legal work.
Other Legal Billing Solutions Reviewed
Here are some other tools you may need if you are looking for legal billing systems and tools.
The Takeaway
And there you have it! Choosing the right legal billing software can simplify your day-to-day practice management significantly. Whether you're a solo practitioner or part of a large firm, there's a solution tailored to your needs.
I hope this guide has provided valuable insights into the best legal billing solutions available. Remember, the right choice depends on your specific needs and workflow. Explore your options and select the software that will streamline your billing process. If you have any questions, feel free to reach out. Happy billing!